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Minutes of a meeting can be described as the summary or record of everything that happens in a meeting. Minutes of the meeting (mom) will be used to inform others who were absent of what took place during the meeting. They are also used to keep track of notable events that took place, so they can be revisited in the next meeting.
What are the things that should be included when writing minutes of meetings? Here are five basic things that should be included.
Record taking – at the meeting
Want to know more about each step? Kindly read on.
New to writing minutes of meeting? Not to worry. Writing minutes of a meeting isn’t an arduous task, neither does it require much professionalism.
Have you just been assigned minutes taking tasks at your place of work, or organization? Let’s reach the general way of taking minutes. However, bear in mind that content requirements, style, and format differs based on what your organization wants.
Don’t be carried away by the word minutes, this doesn’t mean you are to record everything that happens in the meeting minutes by minutes, however, to capture the importance of the meeting, which includes.
To ensure the success of a meeting it’s of utmost importance to pre-plan the meeting. This will ensure everything goes on well in the absence of unforeseen circumstances.
What is the purpose of a meeting? A meeting agenda is called an outline.
As a minute taker, you should get a copy of what the meeting will be all about, so you will be able to prepare ahead and be able to give the best report.
Each organization does have its meeting minutes format, and content requirements, so you could understand the kind of information to record during a meeting. However, general minutes must include the following.
Here is a simple minute template you can refer to in your next meeting.
You can explore more templates made for Microsoft Word here
Still doubting if you are taking the minutes the right way, here is a sample of how well structured minutes should look like.
Once the meeting has come to an end. It’s time to pull together everything that occurred during the meeting, here are some tips to help you.
Minutes taken are an important part of a meeting. These will ensure the jotting down of notable occurrences during the meeting
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